Check-In & Check-Out
key details for a smooth camper experience
Check-In Form
All campers must have a completed Check-In Form. One week before your camper’s session, we’ll send the email address associated with your camper’s registration a link to download and print the form. Print, fill out, and sign this Check-In Form before you arrive. A completed form is required for check-in. If another adult is bringing your camper to check-in, complete the form beforehand and send it with your camper.
Campers whose payment or registration are incomplete in any way will be contacted via email in the weeks leading up to camp in order to have this completed prior to arrival.
Medications
Please note that, to streamline our process and minimize the potential for medication errors, we introduced a new medication administration system using an industry standard practice called “blister packing” last summer.
Blister Packing Overview
All daily/scheduled prescription and over-the-counter oral medications, vitamins, and supplements in pill or chewable form must be blister-packed by a licensed pharmacist. Exceptions include as-needed medications, inhalers/epipens, liquids/creams, and medications already blister-packed as a part of original packaging, all of which must be turned into our Healthcare Team in its original containers/packaging.
Medication Administration Overview
- All prescription and over-the-counter medications, supplements, and vitamins must be checked in with our Healthcare Team during drop-off along with a completed Medication Administration Form.
- Do not send basic over-the-counter meds unless taken routinely. For example, do not send aspirin in case your camper gets a headache; we stock basic over-the-counter medications for minor ailments in our Healthcare Center. However, if your camper takes allergy medicine every morning, please do send it.
- We cannot dispense medications that are not professionally labeled/packaged (see below).
- Finally, to save time, keep your camper’s Medication Administration Form and any medications handy in the car rather than packed away in luggage.
Check-In Process
On check-in day, arrival times will be staggered to make the process as efficient as possible. Our check-in process will look very similar to Summer 2024, with the first step being located inside camp’s gates.
*Please do not arrive earlier than your scheduled check in time.*
*If you have campers in multiple age groups, please arrive at the end of your first time slot.*
Check-In Steps
Step 1
Follow Parking Directions
As you approach Glisson on Camp Glisson Road, depending on the time and flow of check-in traffic, our staff may direct you to turn into the parking lot of Lumpkin County High School to queue in line so that we don’t block our neighbors’ driveways. Our staff will direct you back on to Camp Glisson Road and into camp as soon as possible.
Step 2
Drive-Thru Check-In
Once you pull into camp, the majority of the check-in process will be completed from your vehicle.
- First, our staff will greet you and check your camper’s temperature.
- Next, campers that have medications or need a conversation with our Healthcare Team will be directed to pull into our drive-thru Health Checkpoint.
- The final stop of this initial check-in process will be outside of the Bob Cagle Program Center where our staff will receive your completed Check-In Form, share cabin assignment info, and provide your parking pass.
Step 3
Park & Cabin Check-In
From there, our staff will direct you to park in the closest zone to your camper’s cabin or check-in location based upon your parking pass. After parking, Village and Sparrowwood campers will complete check-in with their counselors at their assigned cabin. Outpost families will complete check-in with their counselors at the Holland Building.
Arrival Times
Plan Your Camper’s Arrival for a Smooth Start
Village
Arrival Times for Village Campers
Elementary
Rising 2nd-6th Grade
2:00-2:45 Elementary (except Week 3*)
3:00-3:45 Mini Camp 1 (Sun check-in)
2:00-2:15 Mini Camp 2 (Wed check-in)
*NOTE: Week 3 (June 15-20) full-week Elementary will be split into two arrival shifts:
2:00-2:45 = Lower Elementary (rising 3rd-4th)
3:00-3:45 = Upper Elementary (rising 5th-6th)
Mid High
Rising 7th-9th Grade
3:00-3:45 Mid High (except Weeks 5-6)
2:00-2:45 MH Week 5 (June 29-July 4)
2:00-2:45 MH Week 6 (July 6-11)
Senior High
Rising 10th-12th Grade
3:00-3:45 Senior High
Outpost
Arrival Times for Outpost Campers
Elementary
Rising 2nd-6th Grade
2:00-2:45 Elementary
3:00-3:45 Mini Camp 1 & 3 (Sun check-in)
2:00-2:15 Mini Camp 2 & 4 (Wed check-in)
Mid High
Rising 7th-9th Grade
3:00-3:45 Mid High
3:00-3:45 10-Day Trips
Senior High
Rising 10th-12th Grade
3:00-3:45 Senior High
3:00-3:45 10-Day Trips
Sparrowwood
Arrival Times for Sparrowwood Campers
All Campers
All Age Groups
4:00-4:30 Sparrowwood
Check-Out Process
NO EARLY CHECKOUTS
Please do not request early, late, or mid-week departures. To ensure the best possible experience for campers, our small group camping model depends on keeping the living group intact all week. Shortened stays at camp disrupt not only the experience of the departing camper, but the experiences of all campers in their living group.
Closing Celebration
Closing Celebration is an important time for campers and their living groups. For a variety of considerations including space constraints, checkout efficiency, and attendee comfort, we will continue to have two separate Closing Celebrations in the Chapel rather than a single “all-camp” closing in the Holland Building (our gym).
At this 20-25 minute celebration, you’ll hear from our Directors about the camp session, catch a glimpse of the faith-forming fun by watching the camp video, and receive important info about the checkout process before being dismissed to check out your camper at their checkout location.
Check-Out Steps
Step 1
Arrival
On checkout day, our staff will direct you to pull into the Lumpkin County High School parking lot to queue in line until it is time for the gate to open. Please follow staff directions to help make this process as smooth as possible.
Step 2
Parking Your Vehicle
After the gate has been opened, you’ll be directed to park in the zone as close as possible to your camper’s cabin or checkout location based upon the parking pass you received on check-in day. Please be sure to bring this parking pass with you and display it on your rearview mirror. If you don’t have one, a staff member will have extras to give you upon arrival.
Step 3
Closing Celebration
After parking, head directly to the Chapel for Closing Celebration. Toward the end of Celebration, campers and counselors will be dismissed to their cabin/checkout locations to prepare for pickup. Parents will remain in the Chapel to receive checkout instructions before being dismissed to checkout their camper at their checkout location.
Closing Celebration Arrival Times
There will be two different Closing Celebrations on Friday morning in the Chapel. Note that the front gate will open at your arrival time, and that Closing Celebration will begin 15 minutes after your arrival time.
Village
Arrival Times for Village Campers
Elementary
Rising 2nd-6th Grade
10:15 am Elementary (except Week 3*)
1:45 pm Mini Camp 1 (Tue checkout)
10:15 am Mini Camp 2 (Fri checkout)
*NOTE: Week 3 (June 15-20) full-week Elementary will be split into two shifts:
10:15 am = Lower Elementary (rising 3rd-4th)
11:30 am = Upper Elementary (rising 5th-6th)
Mid High
Rising 7th-9th Grade
11:30 am Mid High (except Weeks 5-6)
10:15 am Week 5 (June 29 – July 4)
10:15 am Week 6 (July 6-11)
Senior High
Rising 10th-12th Grade
11:30 am Senior High
Outpost
Arrival Times for Outpost Campers
Elementary
Rising 2nd-6th Grade
10:15 am Elementary
1:45 pm Mini Camp 1 & 3 (Tue checkout)
10:15 am Mini Camp 2 & 4 (Fri checkout)
Mid High
Rising 7th-9th Grade
11:30 am Mid High
1:45 pm 10-Day Trips (Tue checkout)
Senior High
Rising 10th-12th Grade
11:30 am Senior High
1:45 pm 10-Day Trips (Tue checkout)
Sparrowwood
Arrival Times for Sparrowwood Campers
All Campers
All Age Groups
10:15 am Sparrowwood
*Please note that campers may not be checked out prior to the dismissal of their designated Closing Celebration. Please do not arrive at your camper’s cabin/checkout location until their Celebration has been dismissed.
If you have campers in both Closing Celebrations, please plan to arrive to attend the first Celebration at 10:15am. Checkout of your camper at their checkout location will follow the dismissal of this service. After finishing up the checkout process of your camper, you will then remain on site for the checkout of your additional camper following the dismissal of the second celebration, which will begin at 11:45am.